City misses deadline in open records request

UPDATE: FOIA Response received Monday, June 3, 2013.

More than two weeks after a records request was submitted to the city of Victoria, email conversations between City Council members have not been made public.

The request made by the Victoria Advocate on May 15 specifically asks for the emails leading up to the May 14 City Council meeting, in which several members admitted to organizing research and concerns before the meeting.

A second request was made May 20 for phone records of council members in which city business was discussed.

Margaret Maddox, an attorney with Daughtry & Jordan, P.C. in Houston, said the general rule is to fulfill records requests within 10 days.

“It does say within a reasonable amount of time, but 10 days is what most people use,” Maddox said.

City Attorney Thomas Gwosdz said he is waiting for several City Council members to comply with the request before he can determine when the information will be available.

The Texas Legislature allows 10 days for an entity to request an attorney general opinion before responding to a records request. However, Gwosdz said the city did not request an opinion.

If the council members coordinated their action before the meeting, they could be inviolation of the Texas Open Meetings Act, which states that the public’s business must be done in public.

Public information is defined by law as “information that is collected, assembled or maintained under a law or ordinance or in connection with the transaction of official business.”

Any record of those conversations that pertained to the council meeting would then be public record under state law.

Maddox said timelines for making information available cannot be open-ended, under the Texas Government Code.

Depending on the amount of information requested, it could take several weeks to make available, Maddox said.

However, with the limited time period in the Victoria Advocate’s request, she said, it should not take that long.

The Houston law firm where Maddox works routinely responds to public record issues through the Freedom of Information Foundation of Texas, a nonprofit that advocates for government transparency.

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Published June 1, 2013

Victoria Advocate

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Published by

Melissa Crowe

I’m Melissa, an adventure-seeking, budget-crunching, internet-loving journalist. Along with covering local government at Victoria Advocate, I write a weekly music column for Get Out and freelance for University of Houston-Victoria in my spare time. In this year’s Texas Associated Press Managing Editors awards, I won first place for star breaking news report of the year, first star online package of the year, first community service and first deadline writing. I also won third place for team effort, honorable mention for freedom of information, and honorable mention for star investigative report of the year. I also took first place for best breaking news story in the Local Media Association Editorial Contest, a national contest. Last year, I won second in the TAPME contest for star online package, third for star breaking news report and honorable mentions for star investigative report and team effort. The Local Media Association awarded me with an honorable mention for best breaking news story. I grew up in rural northern Texas and graduated from the University of North Texas. After working for a family-owned paper in the eastern corner of the state, I took an opportunity to move south. When I’m not filing FOIA requests, I enjoy spicy Bloody Marys, kayaking the Guadalupe River and exploring South Texas. Would you like to hire me to write or edit something? Or ask me a question? Or send me a link to a funny GIF? Email me!

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